Job Description – Administrative Assistant
Reports To: Project Manager / Site Manager
Job Type: Full-time, Onsite at Client Location
Location: Chandler, Arizona
Company Profile
We are a growing logistics and engineering services provider supporting the semiconductor industry. Our teams specialize in material handling, mechanical installation, and technical services at high-tech manufacturing facilities.
Position Overview
The Administrative Assistant will provide onsite administrative and operational support to employees working with material handlers and mechanical installers at a client facility in Chandler, AZ. This role requires strong organizational and communication skills to ensure smooth coordination between employees and their managers, while maintaining compliance with client site requirements.
Key Roles and Responsibilities
- Act as the primary administrative contact for employees at the client site.
- Facilitate direct communication between employees and their managers.
- Manage timesheet collection, attendance tracking, and scheduling updates.
- Prepare, distribute, and maintain project documentation, reports, and trackers.
- Support onboarding logistics for new hires (badging, training schedules, orientation).
- Ensure compliance with client site safety and operational protocols.
- Coordinate travel requests, expense reporting, and per diem tracking when required.
- Support managers in monitoring performance, scheduling, and task distribution.
- Create and present presentations to summarize project updates, training and performance results.
- Track KPI achievements based on statistics provided by third parties and prepare related reports for management review.
Qualifications
- 1+ years of experience in an administrative support role, preferably in a manufacturing, semiconductor, or engineering environment.
- Strong written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, Outlook, Teams).
- Excellent organizational and time-management skills.
- Ability to work in a fast-paced, high-tech environment and maintain confidentiality.
- Familiarity with cleanrooms or semiconductor site protocols is a plus.
Benefits
The company offers:
- Medical, Dental, and Vision insurance (available at the employee’s choice)
- Employee Assistance Program to support well-being
- On-the-job training and development opportunities
- Referral program
- Access to additional voluntary benefits